Work with PASA

Brittany Pi(e) day

Photo: Former AfterZone Site Coordinator for Nathan Bishop, Brittany Sandbergen (middle), and her Program Support Staff, Julie Alfano and Tyler Hammer, prepare to get pied by students for PI(e) Day.

The Providence After School Alliance’s (PASA) mission is to expand and improve quality expanded learning opportunities for Providence youth by organizing a citywide public/private system. Working in tandem with one another, PASA’s AfterZone (for middle school) and Hub (for high school) initiatives offer Providence young people multiple pathways to learning beginning in middle school and continuing through high school.

At PASA, we pride ourselves on hiring bright and motivated individuals. PASA is an equal opportunity employer and we offer competitive compensation in a dynamic and fun work environment.


Providence After School Alliance

Full-time Position Available

Operations Coordinator

PASA is seeking a full-time Operations Coordinator to play an integral role in informing, growing, and ensuring the ongoing refinement of PASA’s programming initiatives. PASA’s Operations Coordinator will respond to day-to-day operational requests from senior staff and support aspects of PASA’s Human Resources Department. This role requires the ability to work with multiple interruptions throughout the day as well as to be able to prioritize activities and projects.  PASA’s Operations will report directly to PASA’s Director of Middle School Initiatives and will work in fast paced team oriented work.

Major Roles and Responsibilities

System Operations    

  • Work closely with the HR Coordinator to centralize paperwork for program vendors, including contracts, background checks and other essential documents
  • Spearhead the coordination of part-time staff hiring process
  • Coordinate and supervise all administrative tasks related to the effective operation of PASA’s programmatic initiatives including organizing program schedules, supplies and materials; inventory; emergency reporting and record keeping; and other logistics
  • Ensure facility agreements, permits and other contracts are renewed for PASA’s programmatic initiatives
  • Develop, produce, and distribute recruitment and registration materials, both printed and electronic, for PASA’s programmatic initiatives
  • Prepare payables, purchase orders and invoices for programming related expenses
  • Responsible for managing supplies and maintenance of storage areas

Program Implementation & Management

  • Perform event related administrative tasks, including general meeting support, maintaining office space schedules, securing food and supplies, expense tracking
  • Work with PASA’s senior team to oversee and manage the program solicitation and procurement process
  • Monitor vendor contracts for all PASA initiatives and ensure timely payment of all contracted services
  • Provide administrative and logistical support to PASA’s programing initiatives
  • Assist with other special projects related to Operations and Human Resources

Skills Required

  • Ability to identify emerging issues and problem solve constructive resolutions
  • Comprehensive understanding of processes, procedures, policies, and contracts/product offerings
  • Ability to complete and manage multiple tasks and work duties
  • Demonstrable project management and planning experience
  • Strong computer skills, with a working knowledge of Microsoft applications
  • Strong written and communication skills
  • Creativity, patience, a good work ethic, and a sense of humor
  • Bachelor’s degree or equivalent community-based experience, along with 2 years of related professional work

Desired:

  • Experience working in out-of-school time field
  • Working knowledge of Providence community programs
  • Fluency in English and Spanish (or other languages)
  • A balance of working on “start-up” projects and operating established programs
  • A working understanding of human services, contracts, human resources and current trends in after-school programs

Remuneration

  • The salary range for this position is the mid 30’s, depending on experience, plus healthcare and other benefits. PASA will begin reviewing applications on June 15th and will accept applications until the position is filled.

To apply, send your resume, cover letter to:

Eric Collins, HR Coordinator

ecollins@mypasa.org

Or submit to: Providence After School Alliance

81 Carpenter Street, Providence, RI 02903 / Fax (401) 228-3915.

PASA prohibits discrimination in employment, educational programs, and activities on the basis of race, color, religion, gender, sexual orientation, national origin, socioeconomic status, disability or handicap, age, marital status, family responsibilities, political affiliation, veteran status, gender identity/expression, domestic partnership status or HIV status.  PASA also affirms its commitment to providing equal opportunities and equal access to PASA facilities.


Providence After School Alliance

Full-time Position Available

Development and Communications Assistant

The Providence After School Alliance (PASA) is seeking a full-time employee to assist the development and communications team with donor solicitations, special events, grant writing, and communications. This position will support the Executive Director’s development and communications work building PASA’s reputation as a national and local after school public private model, as well as provide administrative support to the development and communications team.

The position will join a team that includes the Executive Director, Deputy Director, and Coordinator of Grants and Communications. The job will involve writing solicitations, thank you letters, grants, and reports, as well as marketing and communications materials. Additionally, this job will entail assisting the development team with planning special events for the organization. PASA is looking for someone with excellent writing skills as well as a highly organized person who is great at building relationships and engaging partners.

About PASA                                  

PASA’s mission is to expand and improve quality expanded learning opportunities for Providence youth by organizing a citywide public/private system that offers multiple pathways to learning. PASA’s middle school initiative—the AfterZone—knits together a network of partners from the public and private sector including the city, school department, community providers and businesses.  By maximizing cross-sector strengths and resources, PASA engages middle school youth in a variety of expanded learning opportunities that spark their curiosity, connect them to real world experiences, and allow them to explore their interests. PASA’s after-school system for high school youth—the Hub—helps connect Providence youth to opportunities where they can obtain credit for learning beyond the classroom.  As a national and regional model, PASA needs to effectively communicate with a broad audience what is working and why expanded learning matters for the healthy development of young people.

Specific areas of responsibility include:

Grants and Donor Cultivation and Management

  • Assist in writing grants, donor communications, reports and thank you notes.
  • Aid with management of regular communications with PASA’s diverse mix of corporate, foundation and individual donors.
  • Assist development team in conducting research on potential donors, foundations and corporate contributors.
  • Help maintain donor files for the team, tracking reports, and regular correspondence with supporters.
  • Work closely with the development team and PASA Board Development Committee to implement ongoing and new development.
  • Organize meetings on behalf of PASA’s Executive Director with funders and key stakeholders.

Special Projects and Events

  • Provide assistance and support for special events like PASA’s City Institute, the AfterZone and Hub’s events, and special investor events.
  • Assist with the creation and implementation of new special events.
  • Coordinate with outside vendors like printers, caterers or special designers.
  • Help with the creation of online and event materials such as flyers, invitations, and signage.
  • Collect and track funder and supporter information in Donor Perfect data system.

Admin support

  • Provide coordinated administrative support for PASA’s Executive Director. Make travel, entertainment, and meeting arrangements for special meetings and receptions.
  • General office support including processing invoices, annual solicitations, and mailings.
  • Completes other duties as assigned.

Qualifications:

  • Excellent writing skills.
  • Experience with technology systems, data bases and social media tools.
  • Experience with web tools, Adobe In Design, Adobe Illustrator and Adobe Photoshop.
  • Ability to manage an online donor contact system. Familiarity with DonorPerfect a plus, experience with development software platforms preferred.
  • Passion and commitment to PASA’s mission.
  • College graduate interested in non-profit management and development field. BA required.
  • Knowledge and familiarity with non-profits.
  • Ability to work with a team.

What Can You Expect as a PASA team member?

  • Starting non-profit salary, as well as health insurance.
  • A work environment with smart, highly motivated youth advocates.
  • To learn about cutting edge non-profit development and communications.
  • Warm professional work environment.

To apply please send cover letter, resume, and two writing samples to:

Eric Collins, HR Coordinator

PASA, 81 Carpenter Street

Providence, RI 02903

ecollins@mypasa.org

Applications will be accepted on a rolling basis until position is filled

PASA is an Equal Opportunity Employer

PASA prohibits discrimination in employment, educational programs, and activities on the basis of race, color, religion, gender, sexual orientation, national origin, socioeconomic status, disability or handicap, age, marital status, family responsibilities, political affiliation, veteran status, gender identity/expression, domestic partnership status or HIV status. PASA also affirms its commitment to providing equal opportunities and equal access to PASA facilities.